Three ways to engage.
Vantelira takes on your operations problem as a project and delivers it with Forward Deployed Operators trained in our method. Project, fractional, or an embedded team.
Start with the problem.
Choose the capacity it needs.
Operators work at the intersection of people, process, technology, and execution. AI operations consulting in Montréal →
A company with a defined operations problem that should be scoped and delivered as a project.
The project, with Forward Deployed Operators trained in our method, from how the work really runs through to making the improvement stick.
- It can widen into an embedded team.
- It can narrow to fractional support.
- The work stays with Vantelira.
A defined operating problem that does not need an embedded team every day.
The same method, on a part-week cadence, scoped and delivered by Vantelira.
- It can widen into a project.
- It can widen into an embedded team.
- The work stays with Vantelira.
A challenge that spans functions, locations, or a larger change than one project stream can carry.
A team of Forward Deployed Operators inside the operation, coordinated under one method, scoped and delivered by Vantelira.
- It can narrow to one project.
- It can narrow to fractional support.
- The work stays with Vantelira.
The scope can change.
The engagement can move between a project, fractional support, and an embedded team. All of it stays scoped and delivered by Vantelira.
- Need a wider scope? Move to an embedded team.
- Need a narrower scope? Move to a project or to fractional support.
How the work gets done.
Vantelira takes on your operations problem as a project and delivers it with Forward Deployed Operators trained in our method.
Inside the company
- Who holds the problem
- Your team, alongside the day job
- Who does the work
- Whoever has the time
- Method
- Whatever the team already uses
- How you engage
- An internal initiative
- What stays behind?
- Whatever the team can maintain
Vantelira
- Who holds the problem
- Vantelira scopes and delivers the project
- Who does the work
- Forward Deployed Operators trained in our method
- Method
- Understand, Diagnose, Redesign, Build, Deploy, Own the outcome
- How you engage
- Project, fractional, or embedded team
- What stays behind?
- Capability, systems, knowledge, and operating improvements
Traditional consultant
- Who holds the problem
- An advisor who leaves a recommendation
- Who does the work
- A consulting team
- Method
- Varies
- How you engage
- A scoped study
- What stays behind?
- Deliverables and recommendations
Every model runs on the same six steps.
Your operator does not start by reaching for a tool. They start by understanding the business.
- 01UnderstandSee how the work actually gets done, where information moves, where decisions happen, and where things break.
- 02DiagnoseFind the bottlenecks, handoff failures, workarounds, and root causes holding the business back.
- 03RedesignDetermine what the operation should look like: processes, roles, workflows, and systems.
- 04BuildUse the right combination of technology, automation, documentation, and tooling to make the new approach real.
- 05DeployPut the new way of working into practice with the people who actually use it.
- 06Own the outcomeMeasure what changed, improve it, and make sure the improvement sticks.
The goal is not a deliverable. The goal is a business that works better.
Two weeks to know where to fix first.
Understand and Diagnose usually begin with a Truth Audit, built on Process Archaeology: we map what’s really happening — the workarounds, the handoffs, the steps that live in someone’s head — not the SOP version.
Day 5: your top three money leaks, in priority order. The full audit lands at day 14: the operational truth, a map of every failure point, and the order to fix them. The map is yours to keep.
Your team’s role: about five hours total. Three interview hours, two of observation. No prep on your side.
Operations continue. Nothing freezes. What the audit finds tells you where to fix first.
What we find when we go looking.
Different industries. Same pattern.
This is what Process Archaeology finds.Some ops work enables the business.
Some ops work moves the P&L.
You need both, in the right order.
The diagnosis makes the line explicit: what has to be in place to operate, and what moves your margin.
- Customer intake and lead routing
- Internal hubs and operational dashboards
- Workflow automation across teams
- Tool stack and tech debt cleanup
Doesn't show up in the P&L on its own.
- Bestseller margin recovery (sourcing, weight, mix)
- Inventory accuracy and shrinkage reduction
- Profitability rebalancing across the product portfolio
- COGS and operational cost takedowns
You feel it the next quarter.
Most engagements need both. The diagnosis tells us the order.
AI is how we deliver.
AI changed the math. We use it in three places in the method — because AI on a broken process breaks it faster.
AI accelerates research and standardizes how findings get written. The diagnostic eye stays on the operator.
Custom infrastructure built with AI-assisted development. Six-figure dev work ships in weeks.
Rules-based steps that pass the filter below. The rest stays human.
- Rules-based logic
- Happens at least weekly
- Low-stakes if wrong
- Data lives in a system
- Requires shifting context
- Failure is costly or irreversible
- Rules change by situation
- Knowledge lives in someone's head
Process before tools. AI on top of process. Never the other way around.
Meet the operator who built this methodology →What our clients experience.
"She's the best. We now have a plan for when productions need to be fulfilled and how to add a growth model. We can forecast difficult-to-get ingredients and get better costing based on our analyses."
"Working with Ysi has been like turning the lights on in our operations. She built systems that gave us visibility we didn't know we were missing. She doesn't just fix chaos, she teaches us how to think operationally."
"Ysi opened my eyes to parts of my business I didn't even know mattered and changed the way I viewed my administrative tasks. She gave me tools creating more profit. So professional yet friendly and calming."
"So friendly and knowledgeable. Really enjoyed our meeting and how much info she provided."
What the work produces.
Bestseller margin recovery
A top SKU selling fast, losing money per unit. Cost stack rebuilt, ingredient swapped, weights rebalanced. Margin restored.
Inventory accuracy: 70% → 99%
Physical inventory and supply chain controls rebuilt under SOX-adjacent compliance. Audit findings: zero.
Customer ops independent from the founder
Intake, scheduling, follow-up: one workflow. The founder is no longer the routing layer.
The OpsHub — custom infrastructure at SMB cost
A platform our operators build and deploy for Canadian F&B operators with distributors and a co-packer.
- Multi-level Bill of Materials with cost rollup
- AI-powered PDF order import and validation
- Inventory allocation across warehouses (FIFO)
- MRP demand planning and forecasting
- One-click export to Excel and accounting tools
Not ready to talk? Start with the diagnostic.
Five questions, instant score, no email required. The Operational Readiness Assessment runs the same eight numbers we audit against in a Truth Audit. Two minutes in your browser.
Take the assessmentStart with the problem,
not the job description.
Tell us what is not working. We help you work out what needs to change and which shape fits: a project, a fractional engagement, or an embedded team. No pitch. No proposal.
Tell Us What You’re Trying to Fix →